Patient Acquisition Analytics for Private Clinics

Know where your patients really come from.

LeadsLab connects every lead to real treatment revenue. See exactly which channels are working and which ones are wasting your budget.

Book a Free DemoSee How It Works

Free 15-minute demo. No obligation.

Watch how LeadsLab works
Early access: £199/month - price locked in for life. Limited spots.
ICO RegisteredUK Data StorageGDPR CompliantEncrypted
Integrations

Connects to the tools
your practice already uses.

No data entry. No spreadsheets. Your patient journey, tracked automatically.

Integration tools
Patient Acquisition Dashboard
£312
Average cost to acquire one patient
43%
Of new patients never come back
5-7
Disconnected tools per practice
The problem

You spend thousands on marketing. Can you prove it works?

Most clinics track leads with spreadsheets and gut feeling. Then wonder why growth stalls.

Burning budget blind

Google Ads, Facebook, leaflets, referrals — you can't tell which channel produces patients who actually pay.

Most clinics can't attribute revenue to channels

Leads vanish in the funnel

Someone enquires, maybe they book, maybe they attend. Where exactly are you losing them?

56% booked, only 46% complete treatment

Spreadsheets are not a strategy

Your team tracks leads in Excel. Your agency sends click reports. Neither shows revenue per channel.

5-7 disconnected tools per practice

No-shows eat your profit

You paid to acquire them, blocked a chair, and they didn't show. Which channels produce the most no-shows?

14-20% average no-show rate

Your best clinician? No idea

Who converts the most plans? Who generates the most revenue? Without data, you allocate blind.

Clinics see up to 30% difference in revenue between clinicians

"How did you hear about us?"

Patients say "online" and you write it down. That is not attribution, that is guessing.

£312 per patient with zero proof

Marketing for clinics is years behind. We're fixing that.

Our founder came from tech and ecommerce — industries where you know your acquisition cost to the penny, track every conversion, and can tell you exactly which channel made the most money last month.

Then she started working with clinics.

The same questions that get answered in minutes elsewhere were taking hours — or just going unanswered. Which channel converts best? Where in the journey are we losing people? What's our actual cost per patient? Nobody knew. Not because they didn't care, but because the tools weren't built to show them.

Systems don't talk to each other. Data lives in five different places. And without a complete picture, you can't optimise anything — you just keep spending and hoping.

That's what LeadsLab is built to solve.

The solution

One dashboard. Every lead. Every penny.

Connects to your practice management system and shows you exactly where every patient came from and what they are worth.

Full acquisition funnel

Watch patients flow through each stage. Lead to Booked to Treated to Revenue. Instantly see where drop-offs happen and which channels convert best.

127 Leads
94 Booked
74% rate
71 Treated
76% rate
£18,400
£259/patient

Revenue by channel

Not vanity metrics — actual pounds. Know that Google Ads brought £14,200 last month while Facebook brought £3,100. Invest in what works.

Google
£8,240
Instagram
£4,120
Referrals
£3,890
Facebook
£1,560

Clinician performance

See which clinician converts the most treatment plans and generates the most revenue. Make data-driven decisions about patient allocation.

Dr. Patel38 patients£7,240
Dr. Williams29 patients£5,890
Dr. Khan22 patients£4,120
How it works

Up and running in 10 minutes.

No developers. No IT team. No complex setup.

1

Connect your clinic software

Link your practice management system — Dentally, Pabau, Cliniko, or upload via CSV. We pull your patients, appointments, and invoices automatically.

2

Map your channels

Tag your acquisition sources — Google, Instagram, referrals, leaflets. Set it once, we track forever.

3

See the truth

Your dashboard populates instantly. Every lead, every booking, every pound — attributed to the right channel.

Integrations

Plugs into your existing workflow.

No rip-and-replace. LeadsLab connects to the tools you already use.

DentallyLive
SOE / EXACTQ3 2026
PabauQ3 2026
ClinikoQ4 2026
DenGroQ4 2026
Google Ads
Facebook / Instagram
Google Calendar
Mailchimp
CSV UploadLive
Any PMS via API

Using something else?

If your software has an API, we can connect it. Get in touch.

Talk to us about your PMS

Onboarding and Setup

We get you up and running from day one. Live onboarding call, full setup support, and we don't disappear once you're live.

Priority Support

Got a question? We're on hand via email and live chat. Real people, fast responses. No ticket queues.

Custom Integrations

Not on our integration list? We'll build it for you. Just get in touch and we'll take it from there.

Resources and Guides

Step-by-step guides and walkthroughs so your whole team can hit the ground running. No training budget needed.

Pricing

Simple. Transparent.

No hidden fees. No long contracts. Cancel anytime.
Join during early access and lock in £199/month for life.

Early Access

£199 /mo
Per clinic. Locked in for life.
Less than the cost of one missed appointment.
  • Unlimited users
  • Connect your PMS — Dentally live, more coming soon
  • Full acquisition funnel — Lead to Booked to Treated to Revenue
  • Revenue by channel breakdown
  • Clinician performance tracking
  • CSV upload + manual entry
  • Monthly PDF reports
  • ICO registered — GDPR compliant
  • Priority support
Get Early Access

No setup fee. No obligation.

Custom

Tailored
For multi-site clinic groups and DSOs
  • Everything in Professional
  • Multiple clinic locations
  • Centralised admin dashboard
  • Custom PMS integrations
  • API access
  • Dedicated account manager
  • Custom reporting
  • SLA guarantee
Talk to Us
FAQ

Got questions?

Does this work for my type of clinic?
Yes. LeadsLab works for all private clinics — dental, cosmetic, aesthetics, medical. If you acquire patients through marketing and want to know what's working, LeadsLab is built for you.
Is my patient data safe?
Yes. LeadsLab is ICO registered and fully GDPR compliant. Your data is stored in the UK, encrypted in transit, and never shared with third parties.
How long does setup take?
Most clinics are live in under 10 minutes. Connect your practice management system, tag your channels, and your dashboard fills automatically. No developers needed.
Which practice management systems do you support?
Dentally is live now. SOE/EXACT, Pabau, and Cliniko are coming soon. You can also upload via CSV, and if you use a different system we'll build a custom integration for you.
Can I cancel at any time?
Yes. No long-term contracts. Cancel with 30 days notice.
Does it work alongside Google Analytics?
LeadsLab connects your marketing directly to real treatment revenue using your actual booking and invoice data — something generic analytics tools can't do. Most clinics use both.
Can I track multiple clinic locations?
Multi-site is available on our Custom plan. Get in touch and we'll walk you through it.

Ready to stop guessing?

Book a free 15-minute demo. We'll show you exactly what LeadsLab looks like for your clinic — live, on a real dashboard.

Book a Free Demo

No obligation. No commitment. Just clarity.

Data Protection

Your data is in safe hands.

LeadsLab is built for healthcare — data protection isn't bolted on as an afterthought. It's built into everything from the ground up.

ICO RegisteredUK-based data storageEncrypted in transitFully GDPR compliant

Role-based access controls

You decide who sees what. Set permissions for every team member so only the right people have access to the right data.

No data selling. Ever.

Your patient data is never sold, shared, or used for anything beyond running your LeadsLab account. Full stop.

You own your data — always

Close your account and everything is permanently deleted. No archives. No backups held without your consent.

We don't train AI on your data

Your patient information is never used to train models or improve any third-party systems.

Full audit trail

Every action inside your account is logged. You always know who did what and when.

Two-factor authentication

Every account is protected with 2FA as standard. No exceptions.